Privacy Policy

This page informs you of our policies regarding the collection, use and disclosure of Personal Information we receive from users of this mobile app. We use your Personal Information only for providing and improving the mobile app as well as for teaching and research purposes. By using the mobile app, you agree to the collection and use of information in accordance with this policy. 


Collection and Use of Data 

We may collect data in a form that does not, on its own, permit direct association with any specific individual. We may collect, use, transfer, and disclose non-personal information for the following purposes:
•Data may be used to communicate with your supervisor(s).
•Data may also be used to contact you via e-mail or telephone for app improvement or research purposes.
•Data may be used to understand how users use the mobile app.
This could include collecting and analyzing usage statistics, i.e. information pertaining to the pages of our mobile app that you visit, the time and date of your visit, the time spent on those pages and other statistics. Such information may be used to customize, improve or update the mobile app. 


Changes to the Privacy Policy 

This Privacy Policy is effective as of March 2018 and will remain in effect except with respect to any changes in its provisions in the future, which will be in effect immediately after being posted on this page. We reserve the right to update or change our Privacy Policy at any time and you should check this Privacy Policy periodically. Your continued use of the Service after we post any modifications to the Privacy Policy on this page will constitute your acknowledgment of the modifications and your consent to abide and be bound by the modified Privacy Policy. If we make any material changes to this Privacy Policy, we will notify you by placing a notice on our mobile app. 


Contact Us 

If you have any questions about this Privacy Policy, please contact us.

 

1. Name of the service

Language Enhancement for Capstone Projects

2. Description of the service

This project, comprising co-investigators from five UGC-funded tertiary institutions in Hong Kong, aims to achieve two major objectives:

1) to enhance the English abilities that undergraduate students in different disciplines need to complete their capstone projects, and

2) to develop a mobile app for students to organize their capstone project ideas and to practice the English required at different stages of capstone projects.

3. Data controller and a contact person

Education Development Centre, The Hong Kong Polytechnic University
Green Luk (Educational Development Officer) <wai.to.luk@polyu.edu.hk>

4. Personal data processed

A. The following data are retrieved from your Home Organisation:
- your unique user identifier (eduPersonPrincipleName attribute)
- your role in your Home Organisation (eduPersonAffiliation & schacHomeOrganization attributes)
- your common name (commonName attribute)
- your display name (displayName attribute)
- your email address (mail attribute)

B. We review data and information contained in log files located on our servers. The log files contain basic information i.e. date and time of each visit to the app, pages viewed, and inputs students have submitted. We use log file information to analyze data in the aggregate to determine the trends and usage of the app. We will not identify IP addresses with individual users.

5. Purpose of the processing of personal data

We may collect data in a form that does not, on its own, permit direct association with any specific individual. We may collect, use, transfer, and disclose non-personal information for the following purposes:

- Data may be used to communicate with your supervisor(s) and administrators. Data may also be used to contact you via e-mail or telephone for app improvement or research purposes.

- Data may be used to understand how users use the mobile app. This could include collecting and analyzing usage statistics, i.e. information pertaining to the pages of our mobile app that you visit, the time and date of your visit, the time spent on those pages and other statistics. Such information may be used to customize, improve or update the mobile app.

6. Third parties to whom personal data is disclosed

No personal information is disclosed to third party recipients.

7. How to access, rectify and delete the personal data

Approach the contact person in no. 3

To rectify the data released by your Home Organisation, contact your Home Organisation's IT helpdesk.

HKBU: Office of Information Technology

HKUST: Information Technology Services Centre

CityU: Computing Services Centre

CUHK Information Technology Services Centre

PolyU: Information Technology Services

8. Data retention

We will keep personal data of users as long as students are active in the system. Personal data will be removed a year after they have graduated under an automatic data removal mechanism in the system. Personal data will also be deleted upon the request of the user.